Many parallels can be drawn between the GDPR and current eDiscovery processes. The process of eDiscovery is complex, and due to the sheer amount of electronic information stored by businesses it can take a long time to sort though. Those who are tasked with taking stock of customer and employee data after the introduction of the GDPR will most likely be faced with a similar situation.
Investing in a comprehensive eDiscovery tool could be invaluable to your GDPR approach. We’ve come up with a few ways investing in eDiscovery tools can help.
- Making your information searchable – Making your information searchable could help your business quickly deal with any Subject Access Requests you may receive. Being able to simply search through personal data using keywords could cut down your response time and more importantly, help you uphold your reputation.
- Deciding what to keep – The GDPR states that data should only be kept if it has a specific business use, forcing organisations to assess what data they hold and to make decisions about what to keep and what to discard. A good eDiscovery tool will help you categorise your data to make this decision both quick and easy.
- Automating your process – Staying compliant is just as important as getting compliant. Many eDiscovery tools give you the option to sort through data and networks on a regular basis – scheduling searches for personal information which can be categorised or discarded.
- Right to be forgotten – The whole point of the GDPR is to give people control and choice about who uses their personal information and why. Therefore, enabling individuals to request their personal information to be deleted if there is no compelling reason to keep it. Being able to carry out these requests easily will help you keep the regulators happy.
- Navigating multiple IT systems and shadow IT – Your organisation probably operates on many different IT systems and shadow IT systems and devices. Investing in an eDiscovery tool which can navigate its own way through your various systems is the best way to ensure that all your data held is considered when preparing for GDPR compliance.
- Demonstrating accountability and governance – Comprehensive governance measures should be put in place as part of your GDPR strategy. These measures will help you minimise the risk of breaches and to uphold the protection of the personal information you store. Having an eDiscovery tool which provides you with an interactive dashboard to score your levels of risk and exposure is an easy way of ensuring the safety of your information.
As experts in eDiscovery and compliance for more than 17 years, we can help you reduce the upheaval, cost and reaction time of eDiscovery workflows with a complete solution that goes way beyond electronic discovery software. Our team can scope, implement, support and manage your application. We’ll work with you and your legal teams to optimise the speed, depth and accuracy of electronic discovery. Find out more here or get in touch.