Microsoft Teams is the new chat-based workspace offering available within Office 365. Its ability to host audio, video, web conferences and chat means that communication with anyone inside or outside of your organisation has never been easier. Bridging the gap between other Microsoft Apps, Teams harnesses the power of Word, Excel, Powerpoint, OneNote, SharePoint and Power BI to make co-authoring and sharing files seamless through one central platform which can be completely tailored to the way that you work to increase productivity.
We’ve compiled a list of our best tips to make sure that your experience of working within Teams is easy and hassle-free. (Nobody likes learning a new platform!)
- Make sure your chats have defined names/subjects
When you create a channel within Teams you are also able to create numerous conversations so it’s important to make sure that your team members know where to find what they’re looking for. Naming things well will also help your search function perform better within the app itself
- Store your files in a central repository
Teams allows you to connect it with a whole host of other apps available within Office 365. To make sure that you and your team are able to navigate teams it’s definitely recommended that you use SharePoint within Teams to host your documents and information for file collaboration.
- Forward your emails into appropriate Channels
Some small companies opt to ditch email all together but if you’re not one of those organisations, or aren’t quite there yet, Teams does support email. You can forward any email in Outlook to a Channel within Teams if you need to share it with your colleagues. All you need to do is find the email address for your team within your Outlook address book (usually it has the same name as your Channel). If you need to add somebody to a Channel you simply invite them using their email ID and they will automatically be able to forward to the Channel and receive emails shared by others.
- Start slow – introduce a few Teams at a time
Implementing a new collaboration platform can be tough and adoption within a business can be difficult. It’s important to make sure that your people get used to the changes. Teams does not have a limit on the number of Channels you can create but it’s easy to get confused which could have a negative effect on your adoption of the platform.
- Test, Test, Test!!
Collaboration is tricky. Every team within your business will operate and communicate in a different way. There will be some projects or processes that Teams will be perfect for, but there is no one size fits all solution. Testing Teams to find out realistically which parts of your operation will work and keeping track of important metrics will help you measure success and ultimately help you implement a robust communication strategy for your team.
We can show you how simple it can be to connect and engage your people through Microsoft Teams. We were recently recognised by Microsoft as one of the top partners in the world for our work with Intelligent Communications. The Intelligent Communications Partner of the Year Award recognises partners with proven expertise in delivering transformative communication experiences with Microsoft Teams and Skype for Business. To find out more about how we can help you implement and adopt Microsoft Teams, get in touch.